Manually Adding a New User or Author to Your Website
If you want to add a small number of people to your website, then this is easy to do with WordPress’s built-in user management system.
This method is ideal for:
Small businesses that have several different employees managing their website.
Organizations such as churches and nonprofits that have volunteers updating their website.
Blogs with multiple authors, such as a fashion blog that you are writing with some friends.
Online stores that have several people managing inventory, shipping items, etc.
You simply need to go to the Users » Add New page in your WordPress admin area. Next, you just have to fill out the form to create a new user.
On the form, you first need to enter a username. The user can use this or their email address to login.
Tip: The WordPress username can’t be easily changed later, but all the other details can.
Next, enter the user’s email address. Double-check that you are using the correct email address. Users will need this in order to reset their passwords and receive email notifications.
After that, you can enter the first name, last name, and website URL. Since these are optional fields, you can also leave them blank. Users can edit their own profiles to complete these fields later.
In the next step, you will need to choose a password. We recommend using an online strong password generator for this purpose.
Tip: You can use the ‘Generate password’ button to automatically create a strong password.
Below the password field, you will see a checkbox to send the user an email. If you check this, the user will receive an email letting them know how to log in. This will also have a link, so they can set a different password if they want.
Each user role comes with a different set of capabilities. Subscriber is the least powerful role, and Administrator is the most powerful role. You need to choose a role depending on what tasks a user will be performing on your website.
You may already know what role you want to give your user. If so, select the role, then click the ‘Add New User’ button at the bottom of the screen.
If you’re unsure about the role, don’t worry. We have a detailed explanation of the roles in the next section of this article.
Tip: Some plugins create additional user roles. For instance, WooCommerce adds ‘Customer’ and ‘Shop Manager’ roles. All in One SEO adds the ‘SEO Manager’ and ‘SEO Editor’ roles. Simply check the plugin’s documentation to find out about any additional roles that you see in this list.
Understanding User Roles in WordPress
WordPress comes with these default user roles:
Tip: If you have a multisite installation of WordPress, there is also a ‘Super Admin’ role. These users can manage all the websites, whereas regular Administrators manage just one site.
An administrator can perform all tasks on your WordPress site.
You should only assign this role to users who you fully trust. You should also feel confident about their technical skills.
With the administrator user role, a user can install plugins, change themes, delete content, and even delete other users. This includes other administrators.
A contributor can add and edit their own posts but cannot publish them.
However, they cannot edit other users’ posts or access features like plugins, themes, settings, and tools.
It’s important to note that contributors cannot upload media files, such as images. The easiest way to get around this is to get contributors to upload their post’s image(s) through a file upload form.
That way, the image(s) can be saved straight to the WordPress media library. This makes it easy for an editor or administrator to add them to the post.
As an administrator, you can add and remove users from your WordPress site at any time. After you have added a user, you can edit their profile at any time and change any information including passwords.
Simply click on the Users tab in your WordPress admin to go to the user page. You can edit or delete a user at any time.
You can edit the user’s profile to change their password, change their role, and more. You can also bulk edit users to change their role, if you want to upgrade or downgrade several users’ role at the same time.
Users can also edit their own profile by going to Users » Profile in the WordPress dashboard. They can add a profile picture and change most of their details, but they cannot change their role.
Open Your WordPress Site for Anyone to Register for Free
What if you want to let users register on your site for free?
It would be a lot of work to add each user manually. Instead, you can let them create their own account.
First, you need to go to Settings » General in your WordPress admin and check the ‘Anyone can register’ box.
By default, new users will be given the Subscriber role. Go ahead and change this to any role you want using the dropdown.
Warning: We recommend only letting users register as Subscribers or Contributors. If you let users register as Authors, they could publish a post without approval. Never use Administrator as the default setting.
Don’t forget to click the ‘Save Changes’ button at the bottom of the page to store your changes.
At Marketing Solution Australia we strive to deliverer elegant responsive websites for your business integrated with our personal SEO Optimization package to bring your pages on the first page of Google.