9 Electronic mail Templates Each Net Developer Ought to Maintain Helpful

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Let’s face it, writing emails is just not enjoyable. It’s time-consuming, requires rewrites, and proofreading. As a developer or freelancer, you’ve bought extra necessary issues to be doing. So right here’s some copy-paste templates to make your life simpler.

As somebody who runs an online growth enterprise, you most likely ship emails each day. Which implies you may spend a number of hours every day crafting and revising them.

It additionally signifies that when you streamline all of this emailing it can save you loads of time.

As an example, you could possibly use this time to supply higher help, generate extra enterprise, and construct your model.

However to do all this, you have to grasp the instrument that each one profitable freelancers have realized to make use of:

Electronic mail templates.

So to assist with that, listed below are 9 helpful templates to present you a head begin.

Add them to your toolkit and save time, grow to be extra productive, and develop your net growth enterprise.

Template #1: Looking for Referral Work

In case you’ve ever seen how salespeople work, you’ll know they request referrals instantly after closing a deal.

It’s virtually as if searching for referral enterprise is the final step of their closure course of.

Similar to salespeople, you can also make such requests part of your venture handover course of.

Right here’s an instance of an e-mail you could possibly ship:

Topic line:

Know another person who might use my providers?

Electronic mail:

Hey [first name],

Simply wished to examine in and ask when you’ve got any contacts of yours that might profit from my providers?

As you’d know, referrals make nice leads. So, if you realize somebody who may benefit from my service, I’d actually recognize an intro.

I’d be pleased about the favor.


[your name]

Bonus tip: Title a selected individual in your shopper’s contacts who might rent you.

Take into account including the next textual content to the template:

“Actually, I used to be simply taking a look at your LinkedIn contacts and realized that you just’re related with Mr. _________. Could be nice when you might advocate me to him. Or, anybody else you’ll be able to consider.”

Don’t suppose you’re being creepy (or sounding like a LinkedIn stalker!).

You’re simply being good (you need to be on this dog-eat-dog world) and making it simpler for the shopper to cross alongside your identify.

Template #2: Onboarding Purchasers

Whenever you’ve bought a venture and are able to get began, it’s time to ship the onboarding e-mail.

The onboarding e-mail is your likelihood to inform the shopper how the venture will proceed.

It eliminates pointless exchanges that occur when the shopper is clueless about what’s occurring at your finish.

Topic line:

Fast replace

Electronic mail:

Hey [first name],

Thanks loads for selecting me on your venture. I’m actually excited to start out engaged on it.

Appears to be like like I’ve all the main points I would like. In case I would like the rest, I’ll attain out to you. In any other case, I’ll replace you on [date] with particulars on how the venture is coming alongside and hopefully have the primary model prepared on your evaluation. You will discover the detailed venture plan right here [link to the plan doc].

Thanks once more for trusting me together with your job.

You possibly can all the time e-mail me when you’ve got any questions.


[your name]

Bonus tip: In case you use venture administration software program like Basecamp or Trello, introduce it to your shopper in your onboarding e-mail. Say one thing like:

“Additionally, you’ll shortly get an invitation from [project management tool]. We use it to maintain monitor of our tasks. It will be nice when you might get on board. It is going to be loads simpler so that you can monitor the venture progress by it.”

Template #3: Looking for Testimonials

The most effective time to ship the testimonial request e-mail is when a venture is freshly delivered as a result of a shopper is very responsive right now.

Topic line:

I’d love to listen to your expertise working with us

Electronic mail:

Hey [first name],

I hope you’re doing nicely. 

Simply wished to ask when you might share your ideas on how your venture with us went, and if we might use it as a testimonial.

I perceive this kind of factor is usually a trouble, so I’ve put one thing collectively to avoid wasting you time if that makes life simpler:

[testimonial text]

In case you’re OK with it, I’ll add it to my portfolio (alongside together with your pic). In case you’d like several adjustments, please be happy to make them.

I’d be actually grateful when you might spare 5 minutes for this.


[your name]

Bonus tip: At all times be in “testimonial mode.”

So, when you ship a model or prototype or something that wows your shopper they usually ship you some nice suggestions, instantly ship them a request to make use of their response as a testimonial.

Right here’s a message you could possibly ship:

Hey [first name],

Glad you appreciated the work, and thanks loads on your type phrases! Would you thoughts if I used your suggestions as a testimonial?


[Your name]

Bonus tip 2: For the testimonial textual content, keep away from generic testimonials like “nice service supplier” or “reliable contractor”.

As a substitute, concentrate on the way you solved a shopper’s issues.

For inspiration, simply google some high WordPress builders and take a look at their testimonials web page.

If you’d like a very good instance, right here’s the testimonial web page of developer Invoice Erickson.

As a substitute of an amazing testimonial, select one that can get you employed.

Bonus tip 3: Attempt the next simple to make use of testimonial formulation that Conversion Copywriter Joanna Wiebe recommends:

I approached {enterprise identify} as a result of __________. {Individual at enterprise identify} helped me by __________. The outcome was __________. One factor I appreciated was their __________. I discovered the expertise __________. I’d advocate {enterprise identify} to individuals who want __________.

You can too ship the testimonial request e-mail to your purchasers by way of LinkedIn.

Template #4: That includes as Case Research

Case research are 100% extra highly effective than testimonials as a result of case research present a possible buyer the way you solved a shopper’s drawback, whereas essentially the most that testimonials can do is share a shopper’s expertise.

Topic line:

Would you wish to function in our newest case examine?

Electronic mail:

Hey [first name],

I’m trying so as to add a brand new case examine to my portfolio and would like to function your venture.

All I ask from you is that you just fill out this type (shouldn’t take greater than half-hour).

And as a gesture of thanks, I’d love to present you a XX% low cost in your subsequent venture. As soon as I’ve written the case examine, I’ll ship it on your approval and when you’re pleased with it I’ll go forward and publish it.

I’d be actually grateful on your assist.


[your name]

Most purchasers take part in case research as a result of they need to show you how to and are joyful together with your work, so don’t promise do observe backlinks or publicity for the shopper’s enterprise (particularly in case your portfolio isn’t a preferred one).

Additionally, keep away from sending case examine questions inline in an e-mail. It will probably get messy to answer to so many questions and will imply loads of forwards and backwards with emails.

As a substitute, use free instruments like Typeform or our personal Forminator to construct stunning case examine questionnaires.

Template #5: Declining Tasks

The good thing about sending decline emails is that the shopper can begin seeking to rent another person. It additionally helps keep away from observe up emails.

Electronic mail:

Hey [first name],

Thanks for reaching out and contemplating me on your venture.

Sadly, I’ll have to present it a cross. I don’t really feel I’m one of the best individual for the job as a result of [an honest reason like: I’m booked for the next 3 months OR it’s not in my area of expertise].

Nonetheless, I feel [person’s name] ought to have the ability that will help you out. Would you want me to attach you with him/her?


[your name]

Template #6: Scheduling Calls

Huge growth tasks typically contain loads of communication.

Typically, most of it occurs over messenger apps or calls, and never in emails. So, maintaining a name schedule e-mail can turn out to be useful.

Topic line:

Name at [time], [day]?

Electronic mail:

Hey [first name],

Needed to ask when you might get on a Zoom name with me for about 30 min on [day] at [time]?

I had a couple of issues I wished to speak about:


Please let me know if the timing works for you.


[your name]

Itemizing the decision “agenda” helps the shopper determine if they’ll postpone the decision or if it’s pressing and must be mentioned straight away.

Additionally, when you get off the decision, write a fast e-mail to the shopper summarizing any necessary factors which may have been mentioned on the decision.

You can too contemplate recording the decision when you’re not nice at taking notes. However earlier than you document, inform the shopper that you just plan to document it.

Template #7: Following Up

If a possible shopper doesn’t get again to you, it doesn’t essentially imply that they don’t need to rent you anymore.

It might be that they’re maintaining too busy or have simply missed your e-mail. Observe up emails are useful in such circumstances.

Topic line:

Any updates?

Electronic mail:

Hey [first name],

I wished to observe up and see when you’re nonetheless taken with hiring me or if you wish to speak extra about your venture?


[your name]

Heather Morgan, CEO of Salesfolk, an organization that helps high SaaS firms write chilly emails, says that you just may need to ship as much as seven observe up emails.

She says, “That’s as a result of about 33% of your complete (constructive/impartial) responses will come from emails 5-8, so when you’re not sending eight you’re lacking out on leads.”

Morgan additionally recommends towards repeating the identical textual content within the follow-up emails.

Template #8: Reporting Delays in Submission

Issues get uncontrolled typically and also you may want extra time to finish a venture than you initially dedicated to a shopper.

The second you notice you’re going to overlook a deadline, e-mail your shopper.

Topic line:

Venture deadline replace

Electronic mail:

Hey [first name],

I’ve suffered a XX-day loss to my work week due to [reason]. In consequence, it gained’t be doable for me to submit the deliverables that had been due on [original delivery date]. The earliest I can get them to you is by [revised deadline].

I perceive this delay could also be inconvenient for you and I sincerely apologize for it.

Is it doable so that you can accommodate the brand new deadline?


[your name]

If the delay is especially inconvenient for the shopper, chances are you’ll need to supply to forgo a few of your charge to make up for it. You could need to add the next line to the e-mail:

Additionally, I can utterly perceive when you’d wish to deduct part of my charge to compensate for this delay.

Template #9: Chilly Emails

With regards to chilly emails, you’ll discover that utilizing templates isn’t as simple to get outcomes.

The one method to get a response from a chilly e-mail is to do your analysis and study the artwork of writing chilly emails.

However to present you an concept of the chilly emails that work, we’ve dug up two nice samples.

The first one is from Masswerks. It’s easy, direct and efficient. Actually, the next chilly e-mail earned the company a $15k consulting venture:

A easy and direct instance of a chilly e-mail that works.

Masswerks’ e-mail exhibits that chilly emails might be efficient with out taking the flattery or intelligent route. Additionally, notice how the company highlights its results-driven method with out sounding salesy.

The second we fairly like is from freelance designer Jake Jorgovan. The next e-mail introduced in $4,250 for Jorgavan:

One other instance of a profitable chilly e-mail.

That’s it For The Templates

However to take advantage of them, attempt utilizing a canned replies extension for Gmail, so that you don’t have to repeat and paste the templates every time you need to use them.

You are able to do a search within the Chrome Net Retailer to seek out one you’d like to make use of.

As well as, contemplate putting in the next Gmail plugins as nicely. They offers you extra management over how the dialog occurs.

3 Free Helpful Gmail Plugins to Set up Proper Now

1.Boomerang for Gmail

This plugin enables you to schedule emails. It’s significantly useful for freelancers and companies that serve purchasers in numerous timezones.

Whether or not it’s your pitch e-mail or a standing replace, Boomerang for Gmail helps you ship emails inside your purchasers’ working hours.

The free plan limits the quantity of emails you’ll be able to schedule, however you’ll be able to improve to unlock further options like extra emails, recurring messages, limitless monitoring, and extra.


This Chrome extension enables you to determine emails which have opens and click-tracking enabled.

Typically some purchasers might be monitoring your e-mail opens and clicks. And if for some cause you aren’t ready to answer a sure e-mail instantly, the shopper could really feel that you just aren’t responsive.

So when you can’t reply straight away, it’s finest to not learn such emails. UglyEmail provides an eye fixed icon in entrance of all emails that try monitoring.


UglyEmail helps you determine emails which are being tracked; PixelBlock enables you to block all monitoring makes an attempt.

This can be a must-have plugin for each net developer or company since you don’t need your purchasers to know that you just learn their e-mail at “1.03 AM in your cellular.”

Aside from privateness intrusion with such info, a shopper could really feel that you just aren’t a real skilled as a result of your work spills into your free hours.

For lots of freelancers, canned responses and the above plugins will suffice. Nonetheless, if your small business has grown to a degree the place you want extra options, attempt full-blown CRM instruments like HubSpot, MixMax, or Streak.

Sending Emails Ought to Be The Best Half Of Your Day

In most e-mail purchasers, you’ll be able to entry templates with 2-3 clicks. All you have to do after that’s make a fast tweak and also you’re able to hit “Ship.

So why not begin utilizing templates and make sending emails the simplest a part of your day.

Be at liberty to make use of these emails as they’re or personalize them in order that they match your tone and elegance. And ensure to make use of a dependable e-mail internet hosting service on your domains too!

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